If your monday.com workspace looks like a junk drawer, you’re not alone.
Boards you don’t use. Automations that don’t make sense. Dashboards that break when someone renames a column.
It happens fast—and it quietly slows your team down.
This guide walks you through a one-hour monday.com cleanup that restores order, visibility, and sanity.
monday.com is powerful, flexible, and easy to build in—which also means it’s easy to clutter.
Every new initiative turns into another board. Every new teammate adds columns “just in case.” Before long, you’re scrolling through folders wondering what’s safe to delete.
A messy workspace leads to slow load times, broken dashboards, and confused users.
The fix? A structured cleanup that trims the fat without disrupting live work.
Here’s your play-by-play for getting organized—fast.
Go to your Workspace Overview and note:
Create a quick list: Keep, Archive, Review.
That’s your cleanup map.
Duplicates are silent killers of organization.
Search your workspace using key terms like “Leads,” “Pipeline,” or “Tasks.” If you see versions with slightly different names (e.g., “Pipeline - Old”), open them both side by side.
Keep the one with:
Archive or delete the duplicates—but never before confirming data ownership.
Next, clear out old processes that don’t serve your team.
Archive boards for:
Pro tip: Create an Archive Workspace instead of deleting. That way, nothing’s truly gone if you need to reference it later.
Once done, restructure what’s left. Group active boards by function—like “Sales,” “Operations,” or “Marketing.”
It’s a small change that pays off in clarity.
Over time, people leave, join, or switch roles. Permissions rarely keep up.
In each main workspace:
This keeps sensitive data secure and prevents random edits from breaking automations.
This is where hidden clutter lives.
If you spot automations that no longer make sense, comment and tag your admin to rebuild or remove.
Clean automations = faster boards and fewer ghost notifications.
You don’t need a total rebuild to get your workspace back under control.
You need structure, accountability, and a routine.
At OrangeDot, we help teams set up monday.com systems that stay clean—because organization isn’t just about aesthetics. It’s about clarity, data accuracy, and confident decision-making.
When your workspace runs smoothly, your team does too.
Need help implementing this in monday.com?
Talk to a certified monday.com expert → Contact Us
Build this 60-minute cleanup into your quarterly rhythm.
Set a recurring monday.com automation to remind you every quarter. Yes, you can automate your cleanup too.
Can I delete boards instead of archiving them?
You can—but it’s safer to archive unless you’re 100% sure no one needs the data. Archiving hides boards but keeps them accessible if needed later.
How do I tell if an automation is still active?
Check each board’s Automations tab. Active automations will show “Running.” If you see “Error” or “Inactive,” click in to diagnose or disable.
What’s the fastest way to find unused boards?
Use the Search Everything bar and sort by “Last Updated.” Boards untouched in 90+ days are your best archive candidates.
Can multiple admins run the cleanup together?
Absolutely. In fact, that’s ideal. Assign one person to review boards, another to handle permissions, and one to clean automations. Divide and conquer.
A clean monday.com workspace isn’t just prettier—it’s more productive.
In one hour, you can clear clutter, fix visibility issues, and make your team’s workflows actually make sense again.
Your future self (and your dashboard load times) will thank you.
Need help implementing this in monday.com?
Talk to a certified monday.com expert → Contact Us
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