Green Valley Auctions & Moving is a legacy-driven, family-owned business redefining what it means to move through life’s transitions with care and clarity. Serving the Shenandoah Valley and beyond since 1967, the Green Valley team has supported over 20,000 clients and helped sell more than 2 million unique lots, from antique furniture to entire estate collections. Their all-in-one approach—combining auctions, moving, downsizing, and cleanouts—is rooted in a simple mission: make overwhelming moments feel manageable, and treat every client and item with the respect they deserve.
Green Valley Auctions & Moving handles a high volume of estate sales and consignments, supporting over 100 clients each month. As part of their intake and auction process, the team is responsible for logging incoming items, tracking which consignor they belong to, organizing storage, and managing weekly auctions.
One member of the operations team was managing all of this in a single Google Sheet, alongside a separate website used to list auction items—resulting in a heavy amount of manual work and little operational visibility. There was no centralized system to track where each item came from, whether it had sold or not, or where it was being stored. Collaboration across the team was difficult, and there was no clear paper trail to follow when questions came up.
Managing everything in a spreadsheet made it nearly impossible to get a real-time view of inventory or understand which items were ready for auction and which needed follow-up. As the business continued to grow, relying on memory and disconnected tools became increasingly unsustainable. Green Valley needed a solution that would give them a complete picture of their operations, automate repetitive tasks, and provide a scalable way to track clients, items, and storage—without the chaos.
To help Green Valley regain clarity and control, the OrangeDot team began with a discovery session to understand their workflow, tech stack, and real-world challenges. From there, we designed a custom solution using monday.com Work Management that mapped directly to the way they operate. First, we created an inventory board that captured each item along with the name of the person who brought it in, supported by subitems for things like item codes, delivery method, intake date, current location, and auction status. This allowed the team to view everything in one place and confidently track the lifecycle of each object.
Next, we built out an auction board where items from the inventory board would automatically appear once ready for sale. This board now serves as the hub for managing bi-weekly auctions—offering full visibility into which items are going to auction, who brought them in, and whether they’ve been sold or remain available. Finally, we implemented a storage location board to manage space. With automations in place, any item marked for storage is assigned to a specific location, which updates dynamically based on capacity. The team can now see, at a glance, what’s full, what’s open, and where to store new arrivals.
The move to monday.com Work Management helped Green Valley modernize its entire workflow. What used to be a disjointed, manual process is now a centralized, automated system for tracking consignors, inventory, auction outcomes, and storage locations. By eliminating spreadsheet chaos, the team reduced weekly time spent tracking inventory and auction items by 50%, while cutting auction preparation time by 40% through real-time visibility and automation.
Manual data entry tasks have been dramatically reduced—by as much as 75%—allowing the team to focus on client service rather than repetitive admin work. With every item’s status, location, and consignor details now available at a glance, Green Valley has improved internal visibility by 100%, streamlining collaboration and reducing back-and-forth communication.
In addition to operational gains, the shift to monday.com allowed Green Valley to avoid more than $10,000 in annual AWS infrastructure costs, choosing a scalable, low-code platform tailored to their needs. Improved accuracy has been another key benefit, with item tracking errors reduced by 90% and client reporting turnaround times improved by 50%, ensuring a smoother, more transparent experience for their consignors.
In their own words:
“We are an auction company handling over 100 clients monthly. We are using monday.com to keep track of clients and the items we are selling for them—primarily focusing on where items are stored and what storage locations are full or available.”
Today, Green Valley has the tools needed to run a smoother, smarter operation. They can now scale confidently, managing twice the client volume without increasing headcount, and accelerating auction turnover speed by 30%. Their transformation is a strong reminder that even the most hands-on, people-first businesses can thrive with the right systems in place to support growth and simplify the everyday.
