What We’ll Cover
If your monday.com workspace looks like a junk drawer, you’re not alone. It happens fast — and it quietly slows your team down. This guide walks you through a one-hour cleanup that restores order, visibility, and sanity.
Chaos Creeps In Fast
monday.com is powerful, flexible, and easy to build in — which also means it’s easy to clutter. Every new initiative turns into another board. Every new teammate adds columns “just in case.” Before long, you’re scrolling through folders wondering what’s safe to delete.
A messy workspace leads to slow load times, broken dashboards, and confused users. The fix? A structured cleanup that trims the fat without disrupting live work.
How To Run a 60-Minute monday.com Cleanup
Here’s your play-by-play for getting organized — fast.
Start with a Mini Audit
Go to your Workspace Overview and note how many active boards you have, which ones have recent activity (check “Last Updated”), and which folders or dashboards no one has touched in 90+ days.
Create a quick list: Keep, Archive, Review. That’s your cleanup map.
Remove Duplicate Boards
Duplicates are silent killers of organization. Search your workspace using key terms like “Leads,” “Pipeline,” or “Tasks.” If you see versions with slightly different names, open them both side by side.
Keep the one with the most recent automation usage, active updates and recent item activity, and correct integrations. Archive or delete the duplicates — but never before confirming data ownership.
Archive and Simplify Workflows
Clear out old processes that don’t serve your team. Archive boards for past projects or clients, obsolete reporting dashboards, and test boards created for automation experiments.
Once done, restructure what’s left. Group active boards by function — like “Sales,” “Operations,” or “Marketing.” It’s a small change that pays off in clarity.
Reset Permissions and Owners
Over time, people leave, join, or switch roles. Permissions rarely keep up. In each main workspace, remove inactive users from boards, reassign board owners (especially for automation-heavy ones), and set viewer-only access for stakeholders who don’t need edit rights.
This keeps sensitive data secure and prevents random edits from breaking automations.
Review Automations and Integrations
This is where hidden clutter lives. Open the Automations Center and filter by “Inactive” or “Error,” delete broken or unused recipes, and check integrations (like Gmail, Slack, HubSpot) to confirm connections are still valid.
If you spot automations that no longer make sense, comment and tag your admin to rebuild or remove. Clean automations = faster boards and fewer ghost notifications.
10 min audit + 15 min duplicates + 15 min archive + 10 min permissions + 10 min automations = 60 minutes to a cleaner workspace.
Clean Workspaces Create Smarter Teams
You don’t need a total rebuild to get your workspace back under control. You need structure, accountability, and a routine.
At OrangeDot, we help teams set up monday.com systems that stay clean — because organization isn’t just about aesthetics. It’s about clarity, data accuracy, and confident decision-making. When your workspace runs smoothly, your team does too.
OrangeDot helps teams build monday.com systems that stay clean at scale — with governance, templates, and automation that make order the default, not the exception.
Talk to an Expert →Keep It Clean With a Quarterly Mini-Audit
Build this 60-minute cleanup into your quarterly rhythm. The habits are simple:
Your Quarterly Checklist
- Review inactive boards and archive again
- Run a quick automation audit
- Verify team permissions
- Ask: “Does this workflow still reflect how we actually work?”
Set a recurring monday.com automation to remind you every quarter. Yes, you can automate your cleanup too.
FAQs
Can I delete boards instead of archiving them?
You can — but it’s safer to archive unless you’re 100% sure no one needs the data. Archiving hides boards but keeps them accessible if needed later.
How do I tell if an automation is still active?
Check each board’s Automations tab. Active automations will show “Running.” If you see “Error” or “Inactive,” click in to diagnose or disable.
What’s the fastest way to find unused boards?
Use the Search Everything bar and sort by “Last Updated.” Boards untouched in 90+ days are your best archive candidates.
Can multiple admins run the cleanup together?
Absolutely — that’s actually ideal. Assign one person to review boards, another to handle permissions, and one to clean automations. Divide and conquer.
Final Thoughts
A clean monday.com workspace isn’t just prettier — it’s more productive. In one hour, you can clear clutter, fix visibility issues, and make your team’s workflows actually make sense again.
Your future self (and your dashboard load times) will thank you.